Gmail Has Disabled My Email Is the Only Way to Get It Back to Delete It and Start Again?
Gmail has come a long way. It's not perfect and occasionally prompts ripples of outrage across its user base. But let'due south exist honest, with Gmail yous get plenty for nothing.
Every bit a spider web app, Gmail is a constant work in progress, only the amount of under-the-hood ability is astounding. Sure, there are plenty of browser add-ons and extensions that can enhance Gmail specifically, far beyond its original parameters. Nevertheless, non equally of power-user tech in Gmail requires special accessories. Plenty is possible without e'er installing something extra.
Mastering even a few settings will help you have total advantage of what Gmail has to offer beyond the basics. Let's get started.
Shortcut Crook Sheet
Gmail is chock total of keyboard shortcuts for but about everything you can do; many merely require a single click (hit the C key to beginning a etch window, for example). Click Shift+? to see them all. Enable this by clicking the gear icon on the top right and selectSee all settings > Keyboard shortcuts > Keyboard shortcuts on. Any new shortcut in here will overwrite the defaults. Click Save Changes button at the bottom to make them stick.
Apply Multiple Accounts
If you're a Google super fan and have multiple Google/Gmail accounts (even a Google Workspace business relationship from piece of work), there'southward no need to sign in and out constantly. On the desktop (using Chrome, Firefox, Edge), you lot can sign into multiple accounts at once. Each can occupy a tab and stay signed in. Click on your account avatar on the top right and selectAdd another account. And so, to switch between accounts, click your avatar once more, and click the desired account; no password entry required. The default account is the 1 yous signed in with first.
Y'all can as well put the Chrome browser to work to keep your multiple accounts (or accounts for other people that use the computer) separate but usable using Chrome Profiles. Click the profile icon at the upper right of your browser window (it probably looks like your Google account avatar moving picture), click the Pencil icon to give that Profile a proper noun, then click Add together at the bottom. Y'all'll become a new Chrome Profile sign in folio to use hither.
Add Third-Political party Email Accounts to Gmail
Do you love the Gmail interface, but don't desire to give up your Yahoo, iCloud, or Outlook e-mail address? Not a problem. Google lets you add third-party email accounts to the Gmail mobile app, which brings Google features like spam filtering and a tabbed inbox to those accounts.
You demand to have at least one Gmail account first for it to work. To set it up on mobile, click your avatar in the Gmail app and selectAdd another account. Option the type of account yous wish to add and enter the credentials. You tin can then admission one inbox at a time, or see all your electronic mail in i unified inbox on your phone or tablet. Become dorsum to the avatar and selectManage accounts on this device to deactivate or delete an business relationship subsequently.
On the desktop, tap the gear icon and selectMeet all settings > Accounts and Import > Check mail from other accounts > Add together a mail account. In the pop-upward window, type in the e-mail accost you want to link, click Side by side, and selectLink business relationship with Gmail.
Check Which Apps Take Access to Gmail
Linking frequently used services to Gmail can exist a time-saver, but you lot may want to occasionally cheque which apps have access to your accounts. Get to myaccount.google.com/Security, scroll downward to the Third-party apps with account access section, and clickManage third-party access to disconnect any apps you don't need.
Send Messages Later, On Schedule
Scheduling a message to be delivered at a subsequently time used to require third-party services, but information technology's now congenital-in. Write your bulletin, click the drop-down menu pointer next to the Send push, and either pick a quick schedule option or select Pick date & time to get specific.
Effort to Be Confidential
Confidential Manner for Gmail gives you a granular degree of command over who can see your info in an email you send, and for how long the message is available. Turn it on byclicking the Confidential Mode lock/clock icon at the bottom of a compose window. You'll get options to set up expiration dates on the bulletin; afterwards that date, the bulletin disappears and the person only sees a "message has expired" observe. You can also limit what the recipient can practise, such equally locking downward the ability to forward it or download attachments.
Send From a Different Email Accost
You may accept many Gmail-based accounts or multiple addresses on the same account. Set all those addresses up in your primary Gmail, and make information technology look like you're sending from a completely different account, either all the time or on a per-message basis. Go toSettings > Accounts and Import > Send Mail As, where you tin add multiple e-mail addresses. This is great if you ship a lot of messages on ane account, but desire replies to go to some other.
Don't Just Label Spam, Cake Senders
Someone bothering you? Gmail lets you block individual senders. On desktop or mobile, select the three-dot menu next to the Reply pointer button on a bulletin and selectBlock [Username]. Any futurity messages from that e-mail address will and then be sent directly to your spam folder.
Unsubscribe to Everything
Getting a lot of newsletters and other junk y'all don't want? Most have an Unsubscribe link at the bottom of the message. Gmail (mobile and desktop) also sticks anUnsubscribe link at the Superlative of the bulletin, right next to the sender's name, if information technology tin can find the unsub link in the bulletin.
For easy cleanup, blazon "unsubscribe" into Gmail search. You'll go a list of every bulletin that has the word listed. Go through each. This is as close as you can get to bulk unsubscribing without a tertiary-party service. For more, read How to Unsubscribe From Unwanted Email.
How to 'Undo Ship' in Gmail
We all know the panic of hitting "send" on an email too soon. With Gmail, you can add a buffer to recall a mistakenly sent message. The feature, dubbed Undo Send, is on past default and yous can't deactivate it. Just you lot can adjust how long you lot get to unsend an electronic mail. Click the gear icon and selectEncounter all settings > Full general > Undo Send and click the drop-down menu to select how long you lot want to exist able to undo a sent message (5, x, twenty, or 30 seconds). Then coil to the lesser and Save Changes. Whenever you send a message, you'll see an Disengage link in a black box floating at the lower-left of the screen on desktop and the lower-right on mobile.
If you lot click the link before the time runs out, your message will not go out. You'll get a chance to re-edit information technology, or delete it entirely. You can even disengage discards, and so when you delete a message in progress, you lot can bring it dorsum and commencement again.
Elevate Messages or Labels
Gmail has labels, not folders. They're functionally the same, admitting discomforting to those used to the whole folder paradigm. It'south easy to drag a message from the inbox to a label and thus file it away, archived for future searches. But if that message in the inbox requires farther attention, y'all can practice it backwards: Drag the label from the left sidebar to the message. Information technology stays in the inbox but is ready for future archiving.
Send+Archive
Characterization a bulletin before it's sent by clicking the More Options card at the lower-right of the compose window. You tin then archive it instantly when sent. To gear up it upward, go toSee all settings > General > Ship and Annal > Prove "Send & Annal" button in reply. If a reply yous're composing already has a label, you'll run into a new push called Send+Annal (though information technology doesn't actually say "annal," it shows Gmail's archive icon: a file box with a down arrow on it.) Click that push button and the unabridged thread gets archived to the pre-assigned label.
E-mail Accost Disguises/Aliases
Gmail ignores periods in your email address. So [email protected] is the aforementioned as [e-mail protected] or even [email protected] They all go to the aforementioned person. This feature might seem useless, but yous can still see the pattern, so it's a cracking flim-flam for signing up for newsletters or sharing your e-mail address—you can tell who's sold your proper name to spammers, for instance.
Gmail as well ignores anything after a plus sign (+). So[email protected] goes to the same identify as[email protected]. This alias is incredibly handy for filtering messages, as Gmail filters do meet what'due south after the plus. Thus, if you sign up for every newsletter with[email protected], yous only need to filter on messages sent to that address, rather than on every individual newsletter sender. (The downside is that many services don't allow sign-ups with e-mail addresses that have "optional" characters like a plus sign.)
Power Your Search
The quickest way to do a ability search in Gmail is to click the downwardly arrow in the search box, which produces a total search dialog box. But Gmail supports many search operators. For instance, type "in:trash" and "in:spam" to merely search those folders (they're unremarkably skipped). Or restrict a search to but "in:inbox." Apply "label:" followed by the label/binder name to only search that folder. The "filename:" followed by an actual file's name finds specific attachments.
Utilise a minus sign (hyphen) to search ane thing and non another: "dinner -pic" would merely notice messages that say "dinner," simply skip whatever that mention "picture." The other Boolean operator supported is "OR" (all caps).
Response in a Can
Terminate typing so much, especially the aforementioned message over and over. Templates—previously chosen "canned responses"—are a must for repeated, redundant, repetitive emails. Turn it on viaEncounter all settings > Avant-garde > Templates > Enable. Scroll down to Save changes, and Gmail will re-load. Create a new e-mail and type up a canned response. Click the ellipsis card in the lower-right corner of the message and select "Templates." Here, you tin salve the message you lot just typed as a template for future messages, or apply an already-saved template to the electric current window. If you re-write the canned reply, you can re-salve it with the same name for future use. (However, in this case there is an extension that makes this kind of thing a lot easier, called Magical, which works in more just Gmail.)
Get Smart
Smart Answer is a motorcar learning tech that prepares iii, short advisable replies to letters yous receive. A unmarried tap on the offered answer adds it to the response window, where you can send it off or write more. It appears in the Gmail apps for iOS and Android as well as on the desktop web interface. If you discover these suggestions abrasive, turn them off viaSee all settings > General > Smart Answer > Smart respond off, and then gyre downwardly to save changes.
Similarly, Smart Compose will advise words or phrases to use equally you lot type an email. If you blazon, "I hope y'all," for case, you might see "are well" appear in grayed-out text. If that'due south what you meant to say, hitting the tab key and Gmail volition automatically insert "are well" into your message. If not, go on typing and the suggestion will disappear. To turn this off, head toSee all settings > General > Smart Compose > Writing suggestions off, then salvage changes.
Sign Out Remotely
Yous can access Gmail from multiple devices at the same time. Sometimes, yous might stay signed in when you don't hateful to (on, say, a public computer), or worse, suspect someone of using your account behind your back (plow on two-factor authentication to avoid that). On the desktop, scroll downward to the bottom of your inbox. In the fine print at the bottom of the page, it saysLast account activity, followed by a fourth dimension. Click theDetails link underneath information technology to come across all the action for the account. If something looks fishy, do a Google Security Checkup and deactivate open sessions on other devices.
Striking the Mute (or Snooze) Button
Mute e-mail threads you want to banish. In your inbox, click the checkbox next to the thread in question, click the ellipsis icon up top and selectMute; yous can also right-click a thread on the desktop to see a carte du jour with Mute. The thread volition seemingly disappear, but it remains in the archive fifty-fifty every bit new letters come in. You lot won't run into whatsoever message in the thread again unless y'all are the direct recipient, or y'all search for it.
If you lot just want to mute a word for a set amount of time, right-click a thread to detect Snooze. If you click snooze, the bulletin disappears from the inbox and comes back after the length of time you specify.
How to Select All Gmail Emails
To select every bulletin in a label in Gmail, you click the checkbox in the upper-left corner, right? Almost. Checking that box selects every conversation on that kickoff folio of results—and that's express to 100 items max. If you wanteverything under that label, visible on the page or non, bank check the box and look for the link at the peak of the results that saysSelect all X conversations in [Label].
Become Attached
The first trick for sending attachments: Don't forget to adhere them. Thankfully, Gmail volition popular up a reminder if your message includes phrases similar "I take attached" or "I have included," and you hit send without attaching anything.
You can drag and driblet files from the desktop to a Gmail message. Images volition be embedded in the message unless you drag the file to the toolbar below the limerick pane. At that place's a 25MB limit per Gmail bulletin. If your file is likewise large, it goes to Google Drive and the recipient gets a link. You lot tin, however, receive attachments totaling up to 50MB.
If y'all are a big Google Drive user, attaching items that already reside in that location is not only a cakewalk, they don't count against the 25MB limit. Click theInsert Files Using Drive icon in the composition window's toolbar to choice a file to attach. This also gets you lot around the kind of files Gmail blocks, such as EXE files. (For more than, meet How to Transport Large Files Over the Internet.)
Want the same thing for your Dropbox account? Use the Dropbox for Gmail Chrome extension.
Establish a Delegate
You can consul someone else to share control of your Gmail business relationship, be they a company admin or your significant other. Set the account netherRun into all settings > Accounts and Import > Grant admission to your account > Add together another account. The person also has to have a Google or Gmail account of some sort—their e-mail address must terminate in the domain proper name that matches yours. If you go to the path above and detect a delegate there who yous didn't authorize, alter your password immediately—yous probably got phished.
Delete Large Messages
If you lot've come close to using up the 15GB of storage Google provides for gratuitous, and you lot don't want to pay for more, delete some messages. Search for "size:xm" where you replace the 10 with a number. The "m" stands for megabytes. Any message with over 10MB of size probably has some hefty attachments. Relieve them to your hard bulldoze, merely not to Google Drive—that's space you share with Gmail, so it won't salvage infinite.
Got too many Gmail accounts? Bank check out the video below for how to merge them.
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Source: https://www.pcmag.com/how-to/gmail-tips-that-will-help-you-conquer-email
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